Why are virtual teams the future, and how to manage them?

In a world that is increasingly interconnected, businesses are turning to virtual teams in order to get the most out of their employees.
By definition, a virtual team is a group of individuals who work together from different locations, often using technology such as email, instant messaging, and video conferencing to communicate.

There are many advantages to using virtual teams, including the ability to tap into a global pool of talent, increased flexibility and freedom for employees, and reduced costs. In addition, virtual teams can typically be more productive than traditional teams, as geographical boundaries do not limit them. With the advent of new technologies, it is likely that virtual teams will become even more commonplace in the business world.

The benefits of working virtually are too good to pass up, and as technology continues to improve and become more accessible, virtual teams will only gain in popularity.

How to manage virtual teams?

The most successful managers are those who have learned how to effectively communicate and collaborate with team members, who may be spread out across different time zones and cultures. By learning how to leverage the power of technology, businesses can overcome these challenges and reap the many benefits of virtual team management.

Collaboration is what enables effective teamwork, by helping people coordinate their efforts toward a common goal—and virtual teams have an advantage here because they're able to work from anywhere on the planet at any time (as long as there's internet). Without having everyone in one room all day every day, it may seem like there wouldn't be much opportunity for collaboration; however, this isn't true: virtual teams have proven themselves over again how effective they can be when working together remotely.

Managing a virtual team can be a challenge, but there are some best practices that can help.

1. First, it is important to clearly define roles and responsibilities. Make sure that each team member knows what is expected of them, and give them the tools and resources they need to succeed. You can use the RACI matrix to do it effectively.

2. Second, regular communication is key. Schedule regular video or audio conferences so that everyone can stay up-to-date on the latest progress.
Additionally, make use of project management software to track deadlines and progress.

3. Finally, show your team members that you trust them by giving them some flexibility in how they work. By following these tips, you can successfully manage a virtual team.


With the right software, businesses can manage virtual teams effectively and efficiently. There are a number of software programs designed specifically for managers. These programs offer a variety of features, including task management, team collaboration, video conferencing, and file sharing. By using these tools, businesses can ensure that virtual teams are productive and efficient.

In addition, the right software can help businesses to save time and money by reducing the need for travel and physical meetings. As more businesses move to a virtual model, the need for effective team management software will continue to grow. While managing virtual teams, try to find the best apps that are suitable for most people and easy to use.

The best apps for managing virtual teams, that we use in our studio:

  • ClickUp
    ClickUp is a project management tool, that allows you to manage all your team in one place. You can create tasks, estimate time, create schedules, and much more.
    It's the best app for measuring the productivity of your team, thanks to the time tracking system you know exactly what is doing your team member and how much time it costs.
  • Discord
    We are using Discord to communicate between us, artists, and clients. You may be familiar with this platform, Discord is popular, especially among gamers.
    It allows you to create a new server for each project to communicate with team members, send files, and much more.
  • Dropbox
    It's our main platform for exchanging files. It's important to have all of them in one place while you are working remotely because you have access to someone's files even when they are offline. A good practice is to have updated files always at the end of the day.
  • Google meet
    Using Google Meet, we are meeting with artists, clients, and candidates in online meetings.
    It allows us to have everything in one place on Google Calendar, and it's completely free to use for everyone, without time limits.

Benefits of virtual teams

The biggest benefit of virtual teams is that they allow you to maximize your resources by finding people who are the best fit for their roles and then placing them in a position where they can thrive. Virtual team members include remote workers in different time zones, freelancers who bid on projects based on their skills and availability, and clients who have specific needs that require specific solutions—the list goes on!

We think virtual teams are the future. Why?

  • They're more flexible and cost-efficient.
    A typical employee spends about 50 hours per week in the office, but when you consider that only 30 percent of their time is spent on work activities, this means it takes about 15 hours for an employee to complete their daily responsibilities. With virtual teams, however, people can work from anywhere they want at any time, and that helps keep costs down.
  • Thanks to the opportunity of virtual meetings, you don’t have to worry about having to go to a certain place to have one. Everything is going in your own home, or you can work from any place in the world and don’t have to worry about traffic, fuel price, and relocation.
  • You have access to experts worldwide, and their location isn’t that important. You are no longer limited by the distance of the person you want to hire or to provide them with a place to work. Experts are all over the world, now at your fingerprints. You just have to know where to find the best.
  • Metaverse is the future.
    In a few years, virtual meetings will develop and will be not only in Zoom or Meet calls. Even now, people are meeting in virtual reality spaces, and it would be much more common than now. The metaverse is going to be our daily activity, not only to play games but to work, study, or even health.

At TATO we believe in the future of virtual teams, we created Meta Teams for our projects, so we could eliminate the barrier between studios and artists. We want to lift the weight of providing the best experts, taking care of project management and legal operations, so we could create a community of artists and give them the best projects to work with.

November 8, 2022
5 min read
Tagged: Metaverse · Virtual Team
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